Daily Log Drafting

Daily logs are essential project documentation, but writing them up at the end of a long day on site is tedious. Baulit's AI Daily Log Drafting takes your raw notes — spoken or typed — and structures them into clean, professional log entries with distinct sections for work performed, crew notes, and delays.

Requirements

Before you can use AI Daily Log Drafting, you need two things in place:

Pro or Enterprise subscription. AI features are not available on the Free tier. See Subscription Tiers for details.
Anthropic API key. You must have a valid API key saved in Settings → AI Configuration. See BYOK Setup for instructions.

Two Input Methods

Baulit gives you two ways to feed your notes to the AI: voice dictation and text input. Both produce the same structured output. Use whichever fits the moment.

Voice Dictation

Voice dictation uses your browser's built-in Web Speech API. It works on Chrome, Edge, and Safari on both desktop and mobile devices.

Open the Daily Logs tab in your project view. Click New Log to start a new entry for the day.

Click the microphone button. The mic icon appears next to the notes input field. Your browser may ask for microphone permission the first time — grant it.

Speak naturally about the day. Talk as if you were telling your project manager what happened. Cover what work was done, who was on site, how many crew members each trade had, any delays or weather issues, and what is planned for tomorrow. There is no special format to follow — just talk.

Click the mic button again to stop. Your spoken words appear as text in the notes field. You can review and correct any speech recognition errors before submitting.

Click "Draft with AI." The AI takes your raw dictation and restructures it into organized sections.

Tip: Voice dictation works great from the job site on your phone. At the end of the day, walk the site one last time and narrate what you see. Mention specific trades, headcounts, areas of the building, and any issues. The more detail you give, the better the AI's output.

Text Input

If you prefer typing or if you are in a noisy environment where speech recognition struggles, type your notes directly into the text field. Rough shorthand is fine — the AI handles the cleanup.

Open the Daily Logs tab and click New Log.

Type your notes. Use whatever shorthand you like. Bullet points, sentence fragments, abbreviations — all work. For example: "framing crew 4 guys finished east wall, plumber roughed in 2nd floor baths, rain delay 2hrs morning, concrete truck rescheduled to thurs."

Click "Draft with AI." The AI reformats your notes into structured sections.

What the AI Produces

The AI takes your raw input and organizes it into three structured sections:

Section	What It Contains
Work Performed	A clear summary of all construction activities completed during the day, organized by trade or area of the building.
Crew Notes	Trade names, headcounts, and any staffing observations. Which subs were on site, how many workers each had, and any no-shows or early departures.
Delays	Weather delays, material shortages, inspection hold-ups, equipment failures, or any other interruptions that affected the day's progress. Includes duration when mentioned.

The AI does not invent information. It reformats and organizes what you provided. If you did not mention delays, the delays section will note that none were reported.

Reviewing and Editing the Draft

After the AI generates the structured draft, it appears in the log editor where you can review every line before saving.

The AI drafts, the builder decides. Always read the AI's output before saving the log. The AI may misinterpret abbreviations, combine separate items, or miss nuance that matters for your record. You are responsible for the accuracy of every daily log entry on your project.

Common edits you may want to make:

Correct trade names. If you said "the plumber" but the AI wrote a generic description, replace it with the actual company name.
Fix headcounts. Speech recognition sometimes confuses numbers. Verify that crew sizes are accurate.
Add missing context. If you forgot to mention an inspection or a delivery, add it manually before saving.
Adjust delay durations. The AI may round or estimate delay times. Correct them to match reality.

Once you are satisfied with the content, save the log entry. It is stored with all your other daily logs for the project.

AI-Drafted Badge

Log entries that were created with AI assistance display a small AI-drafted badge. This badge is informational only — it lets anyone reviewing project logs know that AI was used in creating that entry. The badge does not affect the log's content or validity in any way.

The badge appears regardless of how much you edited the draft after the AI generated it. Even if you rewrote every sentence, the badge stays because the entry was initiated through the AI workflow.

When to Use AI Drafting

AI Daily Log Drafting is most valuable in these scenarios:

End-of-day documentation. When you are tired and want to get the log done quickly, dictate your notes in two minutes and let the AI handle the formatting.
Multi-trade days. On busy days with several trades on site, it is easy to forget items when writing manually. Dictating everything stream-of-consciousness and letting the AI sort it is faster and more thorough.
Consistency. If multiple project managers on your team write logs in different styles, AI drafting standardizes the format across all projects.
Rain days and delays. When delays need careful documentation for insurance claims or owner communication, the AI ensures nothing is missed in the delay section.

Usage and Costs

Each use of the Draft with AI button counts as one AI call against your monthly usage limits (200 calls/month on Pro, 1,000 on Enterprise). The actual API cost is charged by Anthropic to your BYOK account based on the length of your input and the generated output.

For a typical daily log, the cost is a fraction of a cent per call. Even on a busy month with daily logs across multiple projects, AI drafting costs are negligible compared to the time saved.

Troubleshooting

Microphone not working

Make sure your browser has permission to access the microphone. On most browsers, you will see a microphone icon in the address bar that lets you grant or revoke permission. Also check that your device's microphone is not muted at the system level.

Speech recognition is inaccurate

Speech recognition accuracy depends on your browser, microphone quality, and background noise. Try moving to a quieter area, speaking more slowly, or using a headset microphone. If speech recognition is consistently poor, switch to text input — the AI produces the same structured output from typed notes.

AI button is disabled

The Draft with AI button is disabled when your API key is missing or invalid, when you have exceeded your monthly usage limit, or when you are on the Free tier. Check Settings → AI Configuration to verify your key status.