User Roles and Permissions Matrix

Baulit has four user roles. Each role determines what a person can see and do within a project. This page describes each role and provides a complete permissions matrix.

The Four Roles

Admin

The account owner. An Admin has full access to everything: all projects, settings, billing, team management, and AI features. There is one Admin per account, and the Admin always counts as a paid seat.

Manager

A project lead or superintendent. Managers have the same project-level access as the Admin — they can create projects, edit tasks, manage budgets, write daily logs, and run reports. Managers count as paid seats against your tier limit.

Contractor

A subcontractor, trade partner, or supplier. Contractors see only the tasks assigned to them. They can update the status of their own tasks, request approval, and upload photos to tasks they are assigned to. Contractors cannot see budgets, change orders, or other team members' tasks. Contractor seats are free and unlimited on every tier.

Stakeholder

A homeowner, investor, lender, or other party who needs visibility but not editing access. Stakeholders get a read-only view of project progress. They can view files but cannot make any changes. Stakeholder seats are free and unlimited on every tier.

Permissions Matrix

Capability	Admin	Manager	Contractor	Stakeholder
Create / edit projects	Yes	Yes	No	No
Create / edit tasks	Yes	Yes	No	No
Change task status	Yes	Yes	Own tasks only	No
Request approval	Yes	Yes	Yes	No
Approve / reject tasks	Yes	Yes	No	No
View budget	Yes	Yes	No	No
Edit costs	Yes	Yes	No	No
Create change orders	Yes	Yes	No	No
Approve change orders	Yes	Yes	No	No
Write daily logs	Yes	Yes	No	No
Upload files	Yes	Yes	Task-level	No
View files	Yes	Yes	Yes	Yes
Upload approval photos	Yes	Yes	Yes	No
Manage team	Yes	Yes	No	No
View reports	Yes	Yes	No	No
Access settings	Yes	Yes	No	No
Use AI features	Yes	Yes	No	No

Seat Costs by Role

Role	Counts as Paid Seat?	Cost
Admin	Yes	Included in plan
Manager	Yes	Included up to tier limit, then $19/mo each
Contractor	No	Free — unlimited
Stakeholder	No	Free — unlimited

How Roles Are Assigned

When you invite someone to a project, you choose their role during the invitation process. Roles are set per-project, so the same person could be a Manager on one project and a Contractor on another.

Only Admins and Managers can invite team members. To change someone's role after they have been invited, remove them from the project and re-invite them with the new role.

Tip: For detailed walkthroughs of what each role experiences in the app, see the Role Guides section.