Docs / Role Guides

Role Guides

Baulit adapts to your role on the project. Admins and managers get full control over every feature. Contractors see a focused portal for their assigned work. Stakeholders get a read-only view of project progress. These guides walk each role through their experience so everyone on your team knows exactly how to use the app.

🏢

Admin / Manager

Full access to every feature: project creation, task management, budgets, change orders, reports, team management, settings, and AI tools. The complete Baulit experience.

12 min read

🛠

Contractor Portal

A focused view for subcontractors and trade partners. See assigned tasks, update progress, submit work for approval, and upload photos. No access to budgets or settings.

8 min read

👁

Stakeholder View

Read-only access for homeowners, investors, and lenders. View project progress, photos, and timelines without the ability to change anything.

5 min read

The Four Roles

Every team member in Baulit is assigned one of four roles when they are invited to a project. The role determines what they can see, what they can change, and which features are available to them.

Role	Access Level	Seat Type	Typical Users
Admin	Full access to all features, settings, billing, and team management	Paid seat	Company owner, general contractor
Manager	Full access to all project features, reports, and AI tools	Paid seat	Project manager, superintendent, office manager
Contractor	Assigned tasks only: view, update status, upload photos	Free (unlimited)	Subcontractors, trade partners, crew leads
Stakeholder	Read-only: view progress, photos, and timelines	Free (unlimited)	Homeowners, investors, lenders, architects

Seat Model and Billing

Baulit uses a simple seat model designed for how construction teams actually work. Only the people who manage the project need paid seats. Everyone else is free.

Admin and Manager seats are paid. These are the people running your projects: the GC, the project managers, and the office staff. Each paid seat counts toward your subscription tier's seat limit.
Contractor and Stakeholder seats are free and unlimited. Invite as many subs, trade partners, homeowners, and investors as you need. They never count against your seat limit and never add to your bill.

This model means you can invite every subcontractor on every project without worrying about per-seat costs. The more people using Baulit on your projects, the better your communication and the fewer phone calls about status updates.

Tip: Encourage every subcontractor to accept their invitation and use the Contractor Portal. When subs update their own task statuses and upload completion photos, your dashboard stays current without you chasing updates by phone or text.

Choosing the Right Role

When inviting a team member, pick the role that matches their actual job on the project:

If they need to create projects, manage budgets, run reports, or access settings, they need Admin or Manager.
If they are a subcontractor who needs to see their assigned work and mark it complete, they need Contractor.
If they just need to see how the project is going without changing anything, they need Stakeholder.

Roles can be changed at any time from the Team tab in your project. Promoting a Contractor to Manager or changing a Manager to Stakeholder takes effect immediately.

Detailed permissions: For a complete feature-by-feature breakdown of what each role can access, see the Roles & Permissions reference page. For pricing details, see Subscription Tiers.

Not sure where to start?

If you are an admin or manager, start with the Admin / Manager Guide for a complete walkthrough of every feature available to you. If you are a subcontractor who just received an invitation, head to the Contractor Portal guide.